Procurement Analyst

Job Specification

• Raise and manage purchase orders with manufacturers (e.g. HPE Aruba, Fortinet, Juniper, Acronis, Splicecom) and distributors, ensuring accuracy of part numbers, pricing, quantities and delivery dates.
• Obtain and compare quotes from distributors and vendors to secure the most competitive pricing, deal registration and lead times.
• Process manufacturer deal registrations and special bid pricing to maximise margin on quotes and orders.
• Track open orders end to end — chasing acknowledgements, confirming dispatch dates, and proactively flagging delays or shortages to sales and project teams.
• Liaise with distributors on stock availability, backorders, RMAs, returns and credits.
• Maintain accurate procurement records, pricing data and supplier information within the CRM/order management system.
• Support stock and inventory control alongside the warehouse team, including goods-in queries and reconciliation.
• Build and maintain strong working relationships with key distributors and manufacturer account managers.
• Identify opportunities to improve procurement processes, reduce cost and shorten lead times.

Systems & Tools

• CRM / order management systems – essential; confident daily user required
• ConnectWise— desirable, not essential; training will be provided
• Microsoft Office, particularly Excel – intermediate level required (pivots, VLOOKUP’s, etc.)

Essential

• Proven experience in a procurement, purchasing or buying role, ideally within IT, technology, electronics or a related distribution/reseller environment.
• Strong attention to detail and accuracy when handling part numbers, pricing and order data.
• Confident negotiator, comfortable dealing with distributors and vendor account managers.
• Well organised, able to manage a high volume of orders and competing priorities under pressure.
• Good numeracy and commercial awareness, with an eye on cost, margin and lead times.
• Clear written and verbal communicator who works well across sales, purchasing and finance.

Desirable

• Knowledge of IT networking, cyber security or infrastructure products and vendors (HPE Aruba, Juniper, Fortinet, Ruckus, SonicWall, Splicecom).
• Familiarity with distributors such as Westcoast, Exertis, TD SYNNEX or Nuvias/Infinigate.
• Experience using Connectwise.
• Understanding of manufacturer deal registration and special bid processes.
• Awareness of UK public sector procurement frameworks.

Applicants should be aware that Switchshop Limited will process personal data that the applicant supplies in the course of their application for the purposes of determining their suitability for the role. This will include holding personal data electronically and manually to assist with the administration of the recruitment process. All personal data will be processed in accordance with applicable data protection legislation.