RepLog: Cloud-Hosted Reporting, Safeguarding and AI Prompt Monitoring for Fortinet Firewalls

Gain visibility. Meet compliance. Protect users.

RepLog is a fully managed, cloud-hosted reporting, logging and safeguarding service built exclusively for Fortinet FortiGate firewall users. Delivering real-time safeguarding alerts, generative AI prompt monitoring, detailed internet usage reports and statutory compliance support, all through the Switchshop Customer Portal, with no additional hardware and no on-premises infrastructure required. Delivered by Switchshop, Fortinet Public Sector Partner of the Year for three consecutive years and the UK's first ETSP and EPSP accredited partner.

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What is RepLog?

Safeguarding has never been more complex. The platforms students and staff interact with daily; AI tools, video platforms, search engines, are changing faster than most reporting infrastructure can keep pace with. At the same time, statutory compliance obligations under Keeping Children Safe in Education (KCSIE) and Prevent are more demanding than ever, and the consequences of missed safeguarding events are severe.

RepLog was built to close that gap. It provides accurate, up-to-date visibility of network activity across search, generative AI interactions, video platforms and high-risk website visits, delivered as a fully managed cloud service that works entirely within your existing Fortinet firewall infrastructure. No new hardware. No management overhead. No additional burden on your IT team.

As a member of the Internet Watch Foundation , Switchshop integrates trusted, continuously updated keyword lists to detect harmful or illegal content across search, AI prompts and video platforms. Switchshop curated keywords and custom keywords can be added to meet internal safeguarding policies or sector-specific risks, ensuring RepLog reflects your organisation’s safeguarding priorities, not just a generic ruleset.

Real-time alerts are triggered by keyword detection and by visits to high-risk website categories, including self-harm, radicalisation and other sensitive categories, giving nominated safeguarding staff the earliest possible visibility of concerns. A complete audit trail supports investigations, compliance reviews and governor or trustee reporting.

Powered by Fortinet’s App Control, a significantly more powerful detection layer than web filter alone, RepLog delivers deeper, more accurate intelligence from the infrastructure you already have.

Key Features

Cloud-hosted reporting and logging: no on-site infrastructure required.
Generative AI prompt monitoring: real-time capture and keyword matching across ChatGPT, Gemini, Copilot, Claude, Grok, DeepSeek, Meta AI, and Canva AI. AI prompts are captured, analysed, and flagged where concerns are identified.
Expanded search engine coverage: monitors Google, Bing, DuckDuckGo, Yahoo, Baidu, AOL, Yandex, and more.
YouTube and Vimeo visibility: search terms and video names captured and monitored, not just URLs.
Dynamic keyword detection: live data feeds from the IWF, Switchshop curated lists, and your own custom keywords.
High-risk website alerting: automatic flagging of visits to sensitive categories including self-harm, radicalisation, and abortion-related content.
Real-time safeguarding alerts: notify nominated staff the moment concerning activity is detected.
DSL Role & Student-to-Staff Mapping Designated Safeguarding Leads manage their team directly from the Switchshop Portal. Assign specific student or network user groups to specific safeguarding officers, ensuring the right alerts reach the right people, automatically. Catchall functionality ensures no event is ever missed.
Event Acknowledgement Safeguarding officers can acknowledge individual events of concern directly from the portal or from alert emails. Acknowledgements are recorded and visible to the whole safeguarding team, creating a clear, auditable response trail.
Security event monitoring: alerts your IT team to network threats, anomalies, and incidents beyond safeguarding.
90-day log retention: maintain detailed visibility for audits and investigations.
Comprehensive safeguarding reports: including a consolidated weekly overview of high-risk and safeguarding-related website activity for nominated safeguarding officers, a weekly network threat report for your IT team, and user-specific reports detailing websites visited and keyword searches, delivered as required. Up to two additional customised reports can be specified at the start of the service, with further bespoke reports available thereafter.
Comprehensive coverage: web filtering, antivirus, DNS, application control, IPS, SSL/SSH inspection, and more.
Powered by Fortinet’s App Control: deeper and more accurate detection than web filter alone, working entirely within your existing Fortinet firewall infrastructure.
Backed by Fortinet expertise: delivered by Switchshop, Fortinet Public Sector Partner of the Year and one of the most highly accredited Fortinet partners in the UK.

Benefits

Simplified Compliance

Meet safeguarding, audit and data protection requirements without the burden of managing your own reporting infrastructure. RepLog handles the complexity so your team can focus on what matters, supporting and protecting your users.

Comprehensive Safeguarding

Real-time alerts for potentially harmful or inappropriate activity across search, AI prompts, video platforms and high-risk website visits with keyword intelligence drawn from IWF data, Switchshop curated lists and your own internal policies.

Cost-Effective & Scalable

Delivered as a subscription service, RepLog eliminates hardware costs and scales effortlessly as your network grows. No additional infrastructure, no management overhead, no capital expenditure.

Clear, Actionable Insight

Detailed user activity reports support investigations, safeguarding interventions, compliance reviews and governor or trustee reporting, with a complete audit trail from detection through to acknowledgement..

How it Works

What’s Included:

Secure, cloud-hosted reporting and logging platform
Network storage for all collected logs
90-day log retention
Access to the Switchshop customer portal with safeguarding tools
DSL role with student-to-staff mapping and event acknowledgement
Further bespoke reports available on request
Automated safeguarding alerts to nominated officers
Real-time AI prompt monitoring across major generative AI platforms
Dynamic keyword lists including Internet Watch Foundation data, Switchshop curated keywords, and custom keywords
High-risk website visit alerting
Security event monitoring and alerts
Comprehensive safeguarding reports including:
Weekly consolidated overview of high-risk and safeguarding-related website activity for nominated safeguarding officers
Weekly network threat report for your IT team
User-specific reports detailing websites visited and keyword searches, delivered as required
Up to two customised bespoke reports specified at the start of the service
Additional bespoke reports available on request

RepLog is the ideal choice for FortiGate firewall environments that need dependable, detailed reporting and safeguarding intelligence without the overhead of on-premises systems. Powered by Fortinet’s App Control, it works entirely within your existing firewall infrastructure, no additional hardware, no new management burden, and full local control retained by your IT team.

Once enabled, RepLog securely collects and stores log data in the cloud. Designated safeguarding staff can view real-time dashboards, receive alerts, and access automated reports, all through the Switchshop customer portal. IT teams receive separate security event alerts, giving them early visibility of threats and anomalies across the network.

Why Choose Switchshop for RepLog?

Switchshop is a trusted partner to schools, colleges, multi-academy trusts and public sector organisations across the UK. As Fortinet Public Sector Partner of the Year for three consecutive years and the UK's first ETSP and EPSP accredited partner, our certified engineers combine deep security and safeguarding expertise with proactive, hands-on service management. We are a proud member of the Internet Watch Foundation, and our understanding of the safeguarding challenges facing education today means every RepLog deployment is configured to fit your organisation, not a generic template. With a fully managed service option available and flexible deployment that requires no additional hardware, RepLog is as straightforward to run as it is powerful to use.