RepLog: Cloud-Hosted Safeguarding, Reporting & AI Prompt Monitoring for Fortinet Firewalls

Real-Time Safeguarding, Compliance Reporting and AI Monitoring for Education

RepLog is a cloud-hosted safeguarding, reporting and logging platform designed exclusively for organisations using Fortinet FortiGate firewalls. Built specifically to help schools, colleges and multi-academy trusts meet safeguarding and compliance requirements, RepLog provides real-time safeguarding alerts, AI prompt monitoring, internet activity reporting and security event visibility, all through the Switchshop Customer Portal. There is no additional hardware, no on-premises infrastructure and no additional management burden for your IT team. Delivered by Switchshop, proud recipient of Fortinet Public Sector Partner of the Year for three consecutive years and the UK's first ETSP and EPSP accredited partner.

Download Datasheet

What is RepLog?

Safeguarding requirements are evolving rapidly. Students and staff increasingly interact with AI tools, video platforms, social media, search engines and online content that can present safeguarding risks. At the same time, organisations must demonstrate compliance with requirements such as:

 

RepLog was developed to provide visibility where traditional firewall reporting falls short. Using your existing Fortinet infrastructure, RepLog helps safeguarding teams identify concerning activity, monitor emerging risks and respond quickly when intervention may be required. It provides accurate, up-to-date visibility of network activity across search, generative AI interactions, video platforms and high-risk website visits, delivered as a fully managed cloud service that works entirely within your existing Fortinet firewall infrastructure.

As a member of the Internet Watch Foundation (IWF), Switchshop integrates trusted, continuously updated keyword lists to detect harmful or illegal content across search, AI prompts and video platforms. Switchshop curated keywords and custom keywords can be added to meet internal safeguarding policies or sector-specific risks, ensuring RepLog reflects your organisation’s safeguarding priorities, not just a generic ruleset.

 

Real-time alerts are triggered by keyword detection and by visits to high-risk website categories, including self-harm, radicalisation and other sensitive categories, giving nominated safeguarding staff the earliest possible visibility of concerns. A complete audit trail supports investigations, compliance reviews and governor or trustee reporting.

 

With no additional appliances or software to manage, RepLog delivers enterprise-grade safeguarding intelligence through a fully managed cloud service.

Benefits

Simplified Compliance

Meet safeguarding, audit and data protection requirements without the burden of managing your own reporting infrastructure. RepLog handles the complexity so your team can focus on what matters, supporting and protecting your users.

Comprehensive Safeguarding

Real-time alerts for potentially harmful or inappropriate activity across search, AI prompts, video platforms and high-risk website visits with keyword intelligence drawn from IWF data, Switchshop curated lists and your own internal policies.

Cost-Effective & Scalable

Delivered as a subscription service, RepLog eliminates hardware costs and scales effortlessly as your network grows. No additional infrastructure, no management overhead, no capital expenditure.

Clear, Actionable Insight

Detailed user activity reports support investigations, safeguarding interventions, compliance reviews and governor or trustee reporting, with a complete audit trail from detection through to acknowledgement..

Comprehensive Safeguarding Monitoring & Reporting

 

A cloud-hosted safeguarding and reporting platform with no on-site infrastructure requirements, providing complete visibility of online activity across websites, search engines, AI tools and video platforms.

 

Monitoring & Detection:

  • Generative AI Monitoring: Real-time capture and keyword matching across ChatGPT, Gemini, Microsoft Copilot, Claude, Grok, DeepSeek, Meta AI, and Canva AI.
  • Expanded Search Engine Coverage: Monitors activity across Google, Bing, DuckDuckGo, Yahoo, Baidu, AOL, Yandex and other major search platforms.
  • Video Platform Visibility: Captures YouTube and Vimeo search terms and video titles, not just URLs.
  • Dynamic Keyword Detection: Combines Internet Watch Foundation (IWF) feeds, Switchshop-curated intelligence and your own custom keyword lists.
  • High-Risk Website Alerting: Automatically detects visits to sensitive categories such as self-harm, radicalisation and other safeguarding concerns.

 

Real-Time Safeguarding Response

  • Immediate Safeguarding Alerts: Instantly notifies nominated safeguarding staff when concerning activity is identified.
  • Designated Safeguarding Lead (DSL) Role: Enables DSLs to manage safeguarding officers directly without needing Portal Administrator permissions.
  • Student-to-Staff Alert Routing: Ensures safeguarding concerns reach the most appropriate staff member by routing alerts based on user groups, year groups or firewall groupings.
  • Event Acknowledgement: Allows safeguarding officers to acknowledge events directly from the portal or email notifications, reducing duplicate investigations and maintaining a full audit trail.

 

Dashboard & Analytics 

  • Advanced Safeguarding Dashboard: Centralised visibility of safeguarding activities, incidents, and operational priorities with role-based views.
  • KPI Monitoring Dashboard: Instant visibility of unacknowledged events, active incidents and key safeguarding metrics.
  • Live Category Activity Visualisation: Real-time insight into safeguarding categories being triggered across the organisation.
  • Reporting & Analytics Dashboard: Identify behavioural trends, search activity patterns and safeguarding risks through detailed analytics.

Reporting & Retention 

  • 90-DayLogRetention: Comprehensive activity records for investigations, audits and compliance requirements.
  • Comprehensive Safeguarding Reports: Includes weekly safeguarding summaries, network threat reporting and user-specific activity reports.
  • On-Demand User Activity Reports: Detailed keyword and activity reports available via the Helpdesk at no additional cost.

 

Security & Platform Expertise 

  • Security Event Monitoring: Alerts IT teams to potential indicators of compromise, network threats and other security-related incidents.
  • Powered by Fortinet App Control: Delivers greater visibility and more accurate detection capabilities than web filtering alone.
  • Backed by Fortinet Expertise: Delivered by the Fortinet Public Sector of the Year and one of the UK’s most highly accredited Fortinet Partners.

RepLog provides a secure, cloud-hosted reporting and logging platform with network storage and 90-day log retention, alongside access to the Switchshop customer portal and safeguarding tools.

 

The service includes a dedicated DSL role with student-to-staff mapping, event acknowledgement workflows, automated safeguarding alerts and real-time AI prompt monitoring across leading generative AI platforms.

 

Organisations benefit from dynamic keyword monitoring using IWF data, Switchshop-curated and custom keyword lists, high-risk website alerts and security event monitoring.

 

Comprehensive reporting includes weekly safeguarding and network threat summaries, user-specific activity reports and up to two bespoke reports tailored to your requirements, with additional custom reporting available on request.

 

RepLog is the ideal choice for FortiGate Firewall environments that need dependable, detailed reporting and safeguarding intelligence without the overhead of on-premises systems. Powered by Fortinet’s App Control, it works entirely within your existing firewall infrastructure, with no additional hardware, no new management burden, and full local control retained by your IT team.

 

Once enabled, RepLog securely collects and stores data in the cloud. Designated safeguarding staff can view real-time dashboards, receive alerts, and access automated reports, all through the Switchshop Customer Portal. IT teams receive separate security event alerts, providing early visibility into threats and anomalies across the network.

RepLog is more than a reporting platform. It’s a continually evolving safeguarding solution developed in partnership with schools and trusts. Recent enhancements, including the introduction of the DSL role, advanced safeguarding dashboards, intelligent alert routing and event acknowledgement workflows, help organisations strengthen safeguarding processes while improving operational efficiency and collaboration between safeguarding and IT teams.

Frequently Asked Questions

 

What is RepLog?

RepLog is a cloud-hosted safeguarding, reporting and AI prompt monitoring platform for organisations using Fortinet FortiGate firewalls.

 

Does RepLog support KCSIE compliance?

RepLog helps schools and trusts support their safeguarding obligations under KCSIE by providing monitoring, alerting, reporting and audit trails.

 

Can RepLog monitor ChatGPT and other AI tools?

Yes. RepLog monitors prompts entered into major generative AI platforms, including ChatGPT, Microsoft Copilot, Gemini, Claude, Grok, DeepSeek, Meta AI and Canva AI.

 

What is the DSL Role in RepLog?

The DSL Role allows Designated Safeguarding Leads to manage safeguarding officers directly without needing Portal Administrator access.

 

Can safeguarding alerts be assigned to specific staff?

Yes. RepLog supports student-to-staff mapping and alert routing, ensuring concerns are automatically directed to the appropriate safeguarding officer.

 

What happens when a safeguarding officer acknowledges an event?

Once acknowledged, other safeguarding officers can see that the event is already under review, helping reduce duplication and providing a clear audit trail.

 

Can RepLog provide individual user reports?

Yes. User activity reports showing keyword activity, search history and other relevant information can be requested via the Switchshop Helpdesk as part of the service.

 

Does RepLog require additional hardware?

No. RepLog is fully cloud-hosted and works using your existing Fortinet FortiGate firewall infrastructure.

 

Can IT teams use RepLog?

Yes. RepLog includes security event monitoring and dedicated security dashboards to help IT teams identify potential threats and indicators of compromise.

Why Choose Switchshop for RepLog?

RepLog is an advanced safeguarding solution developed with schools and trusts to improve visibility, response times and collaboration. Backed by Switchshop's award-winning security and safeguarding expertise, it delivers powerful protection through a flexible, fully managed service that's simple to deploy and easy to manage.
Contact Us